Your TMS runs loads. LoadLedger closes them financially.
LoadLedger turns the operational and financial records that arrive after dispatch - TMS exports, fuel, tolls, invoices, receipts, and rate documents - into trusted load-level margins. It matches what it can, flags what needs review, and surfaces what’s still missing. Here’s the workflow, surface by surface.
Bring in your records
Import the operational and financial records you already have - supported TMS exports, fuel and toll data, invoices, receipts, rate documents, and spreadsheets - as CSV, XLSX, or PDF. LoadLedger classifies each one as it lands and works alongside your existing TMS and accounting workflow.
- Supported TMS, fuel, toll, invoice, receipt & rate-doc sources
- Each file classified on import - no templates to configure
- Bulk-import a whole month at once
Match high-confidence records automatically
LoadLedger extracts the financial details from each record and matches the high-confidence ones to the right load, truck, driver, customer, or vendor. Anything it can’t place with confidence is held back for review - never silently guessed.
- A confidence score on every match
- Auto-matches only what it’s sure about
- Holds ambiguous items for a human
Review only the exceptions
Unmatched transactions, uncertain matches, missing documents, and conflicting records land in one queue - so your team reviews the handful of items that need a decision instead of checking every line.
- Approve or reject uncertain matches
- Suggested column mappings ranked first
- “Do not import” for noise you don’t need
Uncertain match
Map columns
Trusted load-level margins
See revenue, captured costs, estimated costs, and unresolved items in one load-level view. A margin stays clearly marked as estimated until every supporting record is received and reconciled.
- Confirmed, estimated & pending costs at a glance
- Estimated until all records are reconciled
- Loss flagged with the reason, not just a red number
Revenue
$2,450
Costs
$1,980
Profit
+$470
Verify revenue against your rate documents
Compare the expected revenue from your rate confirmations with what was invoiced or recorded, and surface the discrepancies - so a short-paid or mis-rated load doesn’t slip through.
- Expected-vs-actual revenue per load
- Variance surfaced and explained
- Catch revenue gaps before they’re written off
Find missing costs and revenue gaps
Roll the load-level view up by lane, customer, and truck to see which loads are financially complete - and which may still be missing fuel, tolls, receipts, or accessorials before a gap becomes a write-off.
- Spot loads still missing supporting records
- By lane, customer & truck
- Find gaps before they become write-offs
Trace every number to its source
Each amount links back to the document it came from, and every match, confirmation, and change is logged - so you can see what a number is, what supports it, and whether it was confirmed or estimated.
- Source document behind every cost
- Full activity trail of who changed what
- Confirmed vs. estimated, always visible
Fuel $312.40 matched to Load #1042
auto · 98% · 2m ago
Lumper $120.00 confirmed
by Alik O. · 5m ago
Receipt #3481 read & added
OCR · 11m ago
Snapshot recomputed - profit +$470
system · 11m ago
Skip the upload - connect your tools
Link Gmail, Outlook, and Microsoft Teams, and LoadLedger will pull fuel, toll, and receipt documents straight from your inbox and channels - the same reconciliation, with zero download-and-drop.
Gmail
Auto-import receipts & statements from your inbox
Outlook
Same inbox ingestion for Microsoft 365
Microsoft Teams
Drop a file in a channel - we ingest it
Slack
Forward a receipt from any channel
Google Drive
Watch a folder for new freight docs
QuickBooks
Sync confirmed costs to your books
Stop guessing which load margins are real.
Bring your operational and financial records into one reconciliation workflow. Automatically match what’s clear, review what’s not, and close each load with confidence.